Event Coverage Guide
A printable reference for covering events: shot lists for corporate events, parties, and conferences, a low-light settings reference, flash setup diagrams, and run-of-show planning sheets for matching coverage to the event schedule.
A downloadable PDF reference guide in US Letter and A4. Reference and planning material for use while you work; not a course, lesson, or critique service.
Contents of the guide
The guide is organized into the sections below. Every section is included in both the US Letter and A4 files.
Shot lists by event type
Separate shot lists for corporate events, parties, and conferences, covering venue and signage, speakers, attendees, key moments, and details.
Low-light settings reference
Charts with starting-point settings for dim venues, stage lighting, mixed light, and evening receptions, with space to note your adjustments.
Flash setups
Diagrams of on-camera bounce flash and simple off-camera flash arrangements for rooms of different sizes, showing flash direction and bounce surfaces.
Run-of-show planning sheets
Sheets for matching coverage to the event schedule: time, segment, location, people involved, and shots that must not be missed.
Representative pages
Illustrations of three representative page layouts from this guide. They show the layout and structure of each page type.
Who it's for, and who it isn't
A good fit for
- Photographers covering corporate events, conferences, launches, and private parties
- Photographers who work from a client's schedule and want coverage planned against it
- Anyone who wants a printed low-light and flash reference for dim venues
Not the right fit for
- Anyone looking for event photography lessons: this guide is reference and planning material, not instruction
- Weddings: the Wedding Day Guide is built for that day's structure
- Concert or sports coverage with its own access rules and equipment demands
- Anyone who needs editable templates: the PDFs are flat and meant for printing
Formats and sizes
- File typePDF, delivered by download
- Page sizesUS Letter (8.5 × 11 in) and A4 (210 × 297 mm), both included
- EditingFlat PDFs, not editable or fillable. Print the pages and write on them.
- PrintingUnlimited printing for your own use, at home or at a print shop
- Gear referencesEquipment is described by type, never by brand
- LicensePersonal and commercial use in your own photography work. See the Terms of Service.
This guide is also part of the Complete Reference Library, which includes all five guides.
Event Coverage Guide
$44USD